Catering Checklist

- Check what time will the caterer and their staff will arrive on the day, and when the tables will be laid.

- The caterer should make extra vegetarian dishes in case any guests have forgotten to inform the host.

- Inform the caterer of any more specific dietary requirements (nut allergies, for example) beforehand.

- Food should be provided for the staff, photographer and the band or DJ and anyone else working on site, such as the car park attendant.

- Check what happens to leftovers. If there are celebrations the following day, they can be used for a lunch buffet.

- Caterers will pack up on the day or they may come back the next morning. This should be talked through.

- Waiting staff needs to be tipped if the quote doesn't include service.

- Does the quote include the hire of tablecloths, napkins, glassware and cutlery?

- Check when the tablecloths, napkins, glassware and cutlery are being delivered.

- Remember to check if the quote includes VAT.

- Caterers usually have certain requirements: e.g. electricity supply, running water nearby, clear access to the seating area.

- If the reception is in a marquee, the caterers will require exterior lighting.

- There should be a member of staff on site (usually manning the bar) until the very end of the reception.

- If you are supplying your own champagne, wine and beer, don't forget that the caterer will probably charge corkage per bottle - check!

- It is sensible to check will the front of house staff will be wearing.

- Ask plenty of questions: wedding catering services vary and some companies may be able to offer ideas and extra elements.

See Wedding Day Timetable

See Wedding Reception Venues

Debrett's wedding guide

Debrett's wedding guide

Debrett's Notebooks

Debrett's Notebooks

Think in Ink Notebook

Think in Ink Notebook

Celebrating the power of the written word, encouraging ideas to flow and thoughts to be recorded.

buy it now